Essential Questions to Ask Wedding Vendors Before Booking
Choosing the right vendors is one of the most critical aspects of planning your wedding. Each vendor plays a unique role in making your day special, so it’s essential to ask the right questions to ensure they align with your vision, budget, and needs. Here’s a comprehensive list of questions to ask when booking various wedding vendors.
General Questions for All Vendors
Availability and Experience
- Are you available on my wedding date?
- How many weddings have you done, and can you provide references?
Pricing and Packages
- What is included in your package?
- What are your payment terms and conditions?
- Do you charge extra for any additional services or hours?
Cancellation and Refund Policies
- What is your cancellation policy?
- Do you offer any refunds or rescheduling options in case of emergencies?
Venue Questions
Logistics and Amenities
- What is the maximum capacity for the venue?
- Are there any restrictions (noise, decor, alcohol) I should be aware of?
- What amenities are included (tables, chairs, linens, etc.)?
Setup and Cleanup
- What time can vendors arrive for setup?
-Is there a cleanup service after the event, or will we be responsible for that?
Catering Questions
Menu and Tastings
- Can you provide a sample menu?
- Do you offer tastings, and if so, what is the cost?
Dietary Restrictions
- How do you accommodate dietary restrictions or allergies?
- Are there vegetarian, vegan, or gluten-free options available?
Serving Style and Staffing
-What serving style do you offer (buffet, plated, family-style)?
- How many staff members will be present during the event?
Photography/Videography Questions
Portfolio and Style
- Can I see a portfolio of your work?
- How would you describe your photography style?
Packages and Deliverables
- What packages do you offer, and what’s included?
-When can we expect to receive our photos or video?
Second Shooter
- Do you work with a second shooter, and is that included in the price?
Florist Questions
=Design and Flowers
- Can you help create a cohesive floral design based on my vision?
- What flowers are in season on my wedding date?
Delivery and Setup
- Will you handle delivery and setup on the wedding day?
-Do you provide vases or other containers for the arrangements?
Entertainment Questions (DJ/Band)
Music and Experience
- What is your musical style, and can you provide a sample?
- How do you handle song requests and do-not-play lists?
Equipment and Setup
- What equipment do you provide?
- What time will you arrive for setup?
Additional Services
- Do you offer additional services like lighting or photo booths?
Officiant Questions
Ceremony Style
- What is your approach to writing and performing the ceremony?
- Can we customize our vows or include special rituals?
Legalities and Paperwork
- How do you handle the legal paperwork after the ceremony?
- Do you provide a rehearsal, and what does that entail?
Asking the right questions when booking vendors can save you time, money, and stress as you plan your wedding. Be sure to take notes during your conversations and trust your instincts about which vendors feel like the right fit for your special day.
At I Do Elopements and Events, we can help you find the perfect vendors for your wedding and assist with every aspect of your planning. If you have any questions or need guidance, don’t hesitate to reach out!